The job in a law firm is never easy. Trying to juggle long hours, unexpected turns of events and the inconvenient scheduling around a court timetable can make it incredibly difficult for you to be efficient with your time. As well as trying to manage time better to relieve the stress of the job, clients are always demanding a smarter service provision to make the most of the billable hours. When it comes to managing profitability, business growth and the work-life balance, higher efficiency is the key. Fortunately, a workflow can help you to run your law office in a way that is efficient and time effective. By streamlining with a workflow, you can save time and money and create greater success and a more pleasant working environment where work is well distributed and easier to manage.
So, just how can a workflow help you to be more effective with your time?
1. Non-billable tasks
You may laugh at the notion of a paperless office, but a workflow can significantly help to reduce the paper files clogging up your office. We even dare to say that it can help to remove paper files altogether. Online filing of documents on a workflow not only increases the safety and security of the files but also makes that crucial document much easier to find. With all documents easy to access within a workflow, you can significantly reduce the non-billable administrative tasks and time so you can focus on making a profit.
2. Reduce repetition
Fed up of creating the same paperwork for each client? Fillable forms and templates through your workflow make it easier to create the right paperwork with the right information every single time. Using templates within the workflow reduces redundant tasks, making everyone’s time more productive.
3. Automatic assignment
Do tasks slip through the net due to poor communication? With a workflow, you can automatically assign tasks to individuals as well as create task lists and deadlines to ensure you stay on track with every project and client. Knowing the progress of each case makes it easier to continue working when your day has been disrupted. It also helps to spread the workload across the team, so that you have a better allocation of resources. This can help to remove funnel blocks to improve workflows making them more efficient.
4. Streamline communication
Spending time trying to track down the right person in the office or trying to catch them at a convenient time on the phone can be a waste of your time and energy. Instead, your workflow can serve as an online portal. You will not only be able to see where everyone is at using intelligent dashboards, but you’ll also be able to raise comments, ensuring the right people get the message they need.
Senior staff can keep track of individual as well as group workflows to ensure time is productive and work is easy to manage. If you want to free up more time and make your work more manageable, a workflow may be the answer to more effective working and greater profitability.